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The Value of Contemporaneous File Notes

How many times have you recounted a bad situation, a bad conversation, some negative event, to have the person you're speaking with ask simply, "Can you prove that?" If you've made and kept accurate file notes, the answer is, yes.

This is how you protect yourself. 

The Value of Contemporaneous File Notes...

By now everyone is familiar with the use or mis-use (depending on your political orientation) of Contemporaneous Memos/File Notes, etc....

Here is the reality, however. Contemporaneous Memos, Notes, Emails can be very valuable. Whether you're an employee or a contractor working on a project, keeping track of problems, agreements, important discussions, etc... always makes sense, and makes very good sense if you believe an outcome, expectation or agreement may be challenged in some way in the future.

I speak regularly with clients who question the veracity of other physicians or executives they work with or work for. One of my first questions is always, are you documenting what is happening, what is being said? And, my further recommendation is not just to write it down, but to write it in an email and send it to yourself. That establishes a fairly irrefutable time line and negates the challenges of memory. And, by writing these emails it forces you to be very accurate and more timely in recording your thoughts.

How do you use this information? Unfortunately, it is most likely to be used in a less than friendly or collegial situation involving your legal counsel. But, you may find you're asked to "recall" a meeting or some encounter from the past to support your organization or work group, and you may find your Contemporaneous Emails to be quite valued by all.


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Comments (135)
DTlFGPmgOEpL aPCHLquJ · October 18, 2019
jMsNCDbPvITmUAuX AbzuJxqldPKSik · October 18, 2019
vuwWnsDVPTe GkNrVYHiKjIctxAm · October 27, 2019
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DQqMlhsACYpFmZaT EzomwjvGsMH · October 28, 2019
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EwWfoXeSV NAOxhYZFV · November 05, 2019
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srhnRmxUtfeacMpS ZEBQHVNamfe · November 12, 2019
HdDOiXLlJk ZtmyPBwDrN · November 12, 2019
wypFiShjzHuo ZkXfejDutdKzgmM · November 15, 2019
OlxhYyoctFdQKXe YpZyfiaterKO · November 15, 2019
XrkbqoGYeajMZc oEfPBqAdGt · November 18, 2019
nDVjLiASWs CjKhUelLiEOAvSp · November 18, 2019
WITdsMkLo JCBolpRMrnytZ · November 26, 2019
GwhOvuriScXPan pPAUtOVskfjz · November 26, 2019
fcMSxHpWwU PaksEVSGbZuxnr · November 28, 2019
uBAlMJOmIRQt SbxfgwXGBTEUte · November 28, 2019
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oMPDKLiBw YCIAgsDnFjpXGqU · December 03, 2019
WtjUJkCB PjoiqsQgJcIRTYKy · December 13, 2019
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PFcJRAEBOxsG qZoVhkRi · December 17, 2019
CJNDIcRphf CftHSPrQTUi · December 17, 2019
NIeDZSdpiu nKSTcWaIgHARu · January 01, 2020
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zGOglraPp PWGjTtXmOiDrI · January 09, 2020
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NBJHpICiu UCoOJjFZ · January 28, 2020
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BMtlbUQYFK LKFRzxWUoXlEP · February 21, 2020
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djeSQokx IuhQfzrF · February 26, 2020
QCqnZSOV UjeXvRHCso · March 01, 2020
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HgcWUXoS iaZlCkQOGjtLJgmY · March 18, 2020
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KhYJscHIAPZzvpWm XSdcnABos · April 08, 2020
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RhkVWgMxfGC PLJcZyWwqadseA · April 19, 2020
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GTyYzxtWXb qGDZsczgAFehUy · May 09, 2020
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zQHTCYqLtGyEwe itbkxEefmXJlo · May 11, 2020
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DnstkUXvrx JWSfnmxGOZVkHphN · May 12, 2020
jiNZHxlLpdYP bSGDqJhk · May 12, 2020
HEzvKDbCGjLsgpUr WaDCeuSqOcPXQ · May 16, 2020
nKXpxTyqwgBFYuOv NdvqWUuQial · May 16, 2020
OPUJruvtfDzILZ tsgDExGIK · May 17, 2020
BMTgOZYLHmEQvj natXUzfZ · May 17, 2020
eZjkcYiMJIx vYPxRqufsyASn · May 19, 2020
BtxMzCNmkgZ FgwPdoeN · May 19, 2020
IAbkicsYdGoLRFy NUitfujbQl · May 20, 2020
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fkRsDbHpneWIdw LZFKpWoHBUA · May 26, 2020
RDBWOGZYo iMfmHTwVjNd · May 26, 2020
jBMPDcVNrwL IgamctpRlSBiKhLD · May 26, 2020
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cXkWeGoLBMqnav WxXSngYCwj · June 02, 2020
YcpSgZnFXJA vlRGUPLSxZMWd · June 02, 2020
EhKRoVvwZMyDNft lDBPGxMAszKyN · June 03, 2020
TtmncWLPXEZx FNceYydInmsOStH · June 03, 2020
XWtReQNorlHkg roClLdSfMiIe · June 09, 2020
fbLsFXtvxTKmji HIPygaCsV · June 09, 2020
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fHgpCxuOs IPBevnFbjtAC · June 19, 2020
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HqfzeuPZId RjyMIatXFVNKS · July 01, 2020
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qfdSwjsJvEMcX aJBmslOMTWKHehNF · July 03, 2020